Create new Excel Sheet when Source Records Exceed 65K using SSIS

OBJECTIVE : Creation of Multiple Excel Sheets in a Single Excel File when the Source record exceeds more then 65K.

SUMMARY   : An Excel file "MyExcel" should be dynamically created. This Excel File "MyExcel" should have multiple Excel Sheets like "MyExcel1", "MyExcel2", "MyExcel3" dynamically created in it depending on the count of records in the source table. The source records are transferred to the destination Excel sheets in set of 65K records. Every Excel sheet must contain a max of 65K records from the source.


Coding Information :
1 - Variable Creation :
    a) ExcelFileName : Specifies the name of the Excel File
       Default value = Excel65K
    
    b) ExcelFilePath : Specifies the full path of the Excel File
       Default value = L:\practice\ssis\ExcelSheets\testexcel\

    c) RowStartCount : Specifies the Starting count of the 
                       records to be transferred to the Excel                  
                       Destination 
       Default value = 0
    
    d) RowEndCount   : Specifies the End count of the records to   
                       be transferred to the Excel Destination    
       Default value = 0
   
    e) RowSource     : Count of records in the source table
       Default value = 0

    f) RowLimit      : Maximum count of records that need to be 
                       transferred to a single Excel Sheet 
       Default value = 50000

    g) ExcelDestSheetName : Specifies the name of the Excel sheet    
                            to which the data from the source 
                            will be transferred. 
       Default value = Excel65K0
       Evaluate As expression = TRUE

* For every set of records (equivalent to RowLimit i.e, 50000),  a new ExcelDestSheetName will be generated dynamically and will be used in the Excel Destination Data flow destination.

    h) QueryDFTSource : Specifies the dynamic query that selects 
                        the required set of records from the  
                        table. Here the set contains  50000 
                        records in every loop, which is then         
                        transferred to a new Excel sheet.
       Evaluate As expression = TRUE

       Query : "SELECT Column1 
                FROM ExcelOutflow 
       WHERE (Column1 >=" + (DT_WSTR, 10) @[User::RowStartCount]                      + " and Column1 <" + (DT_WSTR, 10) (@[User::RowEndCount] + @[User::RowLimit]) + ")"

       Example : SELECT Column1 
                 FROM ExcelOutflow 
                 WHERE (Column1 >=0 and Column1 <50000)
       
    i) QueryExcelSheetCreation : Contains the query to create the excel sheets dynamically in the excel file.
       Evaluate As Expression = TRUE.

       Query : "CREATE TABLE `"+ @[User::ExcelFileName]  +                (DT_WSTR, 25)  @[User::RowStartCount]  + "` ( `Column1` Decimal(5,0) )"

       Example = CREATE TABLE `Excel65K0` 
                   ( `Column1` Decimal(5,0) )

2- Connection Managers :
          a) Excel connection Manager
             ::  @[User::ExcelFilePath] + @[User::ExcelFileName] + ".xls"
             ::  Set the "ExcelFilePath" property of the Excel  
             connection manager to above expression
          b) DataBase Connection Manager 
          c) File Connection Manager

* The Excel file present in the ExcelFileName variable has to be physically present initially so that in the DFT the mapping between source columns can be done with the destination columns. Else the Excel Destination will give error during the creation of the package.

3- Components Description :
The below image shows the Control Flow of the SSIS package.

(Image-1)

File System Task "delete Pre-Existing Excel File" deletes the excel file with the same name if it is existing in the same location.

Execute SQL Task "Get Source Record Count" gets the count of records present in the source table. 

For Loop Container "Loop for all records set..."  loops for n number of times till all the records from the source table is transferred to the destination excel sheet.

(Image-2)

Here only the Evaluate Expression is specified.

The RowEndCount (default=0) is incremented with the value of RowLimit (default=50000) for every loop. So if the RowSource value is 200001, then the loop will continue for 5 times.

* The Assign Expression is specified in the Script Task present at the end of the For Loop.

(Image-3)

The Execute SQL Task "Create Excel Sheet in the Excel File" creates the excel sheets in the excel file.

The Connection Type should be EXCEL.

The excel sheet creation is done through a variable whose value changes dynamically with the For Loop execution.

* Refer above "Variables" part to know about its property.

(Image-4)

In the Data Flow Task "Transfer set of Records....." the OLEDB Source retrieves the data from SQL Server Table. 

The command is passed to the source as a variable.

* Refer above "Variables" part to know about its property.

(Image-5)

In the Data Flow Task "Transfer set of Records....." the Excel Destination is configured with the variable "ExcelDestSheetName". The value of these variable changes for every loop of the For Loop Container. 

It is very important to change the name since every new set of records need to be transferred to a new excel sheet which has been created dynamically in the Execute SQL Task.

* Refer above "Variables" part to know about its property.

Create Multiple Excel Sheets in One Excel File in SSIS

OBJECTIVE : Creation of Multiple Excel Sheets in a Single Excel File

SUMMARY   : An Excel file "MyExcel" should be dynamically created. This Excel File "MyExcel" should have multiple Excel Sheets like "MyExcel1", "MyExcel2", "MyExcel3" dynamically created in it. The same data from the source table should be sent to all the Excel Sheets.


Coding Information :
1 - Variable Creation :
    a) StartCount : Specifies starting count for the Excelsheets,                                  
       Default value = 1
    b) EndCount : Specifies the ending count for the Excelsheets,      
       Default value = 3
    c) FilePath : Specifies the Path where the Excel File is   present, 
       Default value = L:\practice\ssis\ExcelSheets\testexcel\
    d) FileName : Specifies the Name of the Excel File,    
       Default value = MyExcel
    e) QueryExcelSheetCreation : Contains the query to create the excel sheets dynamically.
       It has "Evaluate As Expression" property set to TRUE.
       Default value = "CREATE TABLE `"+@[User::FileName] +                  
                      (DT_WSTR, 25) @[User::StartCount]  
                      + "` 
                      (
                      `Year` Decimal(5,0),
                      `Month` LongText,
                      `Balance` Decimal(10,0)
                      )"
         Example = CREATE TABLE `MyExcel1` 
                       (
                       `Year` Decimal(5,0),
                       `Month` LongText,
                       `Balance` Decimal(10,0)
                       )


2- Connection Managers :
          a) Excel connection Manager
             ::  @[User::FilePath] +  @[User::FileName] + ".xls"
             ::  Set the "ExcelFilePath" property of the Excel  
                 connection manager to above expression
          b) DataBase Connection Manager 
          c) File Connection Manager
* The Excel file present in the FileName variable has to be physically present initially so that in the DFT the mapping between source columns can be done with the destination columns. Else the Excel Destination will give error during the creation of the package.


3- Components Description :

The File System Task "Delete Pre-Existing File" deletes the Excel file (here MyExcel) if it is existing in the specified location.

  

           

The ForLoop "iterate for multiple sheets" iterates for EndCount times. If the value of EndCount is 5 then the for loop iterate 5 times and creates 5 Excel Sheets in the same Excel File.


               


The Execute Sql task "Create Excel sheet in existing Excel File" creates the Excel Sheets in the Excel File during run-time.

* The ConnectionType = EXCEL which means the object operated upon is an Excel object 
* The command/query to create the excel sheets are passed through variable "QueryExcelSheetCreation"


The value in this variable keeps changing with the iteration of the For loop. So every time the Execute Sql Task is executed a new Excel Sheet is created in the corresponding Excel File. For example MyExcel1, MyExcel2, MyExcel3,...........
The variable "QueryExcelSheetCreation" has Evaluate As Expression property set to TRUE which enables its value to change with the iteration of For Loop.


** Note :
The Excel Connection Manager is used to create an Excel File with the specified name. (here MyExcel)
The Execute Sql Task configured using these Excel Connection Manager creates the specific Excel Sheets in the same Excel File.
(here MyExcel1, MyExcel2, MyExcel3)


At Run-Time :
- "Delete Preexisting File" File System Task deletes any existing Excel file with same name "MyExcel"
- "Iterate For Multiple Sheets" For Loop iterates for n number of times where n = (EndCount-StartCount)+1
- "Create Excel sheet in existing Excel File" Execute Sql task creates an Excel Sheet after creating the Excel File to which the "Excel connection Manager" is pointing to. 
  The Excel File is created with name depending upon the value of the variable FileName.
- "Transfer records To new Sheet" Data Flow Task transfers the source records to the dynamically generated Excel sheets.

Types of Functions in SQL Server 2008 R2

There are 3 types of functions in SQL Server 2008 R2 :

"Table Valued Function"

Understanding Inline Table Valued Function (ITVF)

   Link - "Understanding ITVF with example

Understanding Multistatement Table Valued Function (MSTVF)
   Link - "Understanding MSTVF with example"

"Scalar Valued Function" 


Understanding Multistatement Scalar Valued Function (MSTVF)
   Link - "Understanding MSSVF with example"


Understanding Inline Scalar Valued Function (ISVF)
   Link - "Understanding ISVF with example"


"System Function"

     Return a single data value of the type defined in the  RETURNS clause

     For an inline scalar function, there is no function body; the scalar value is the result of a single statement. 
     For a multistatement scalar function, the function body, defined in a BEGIN...END block, contains a series of Transact-SQL statements that return the single value. The return type can be any data type except text, ntext, image, cursor, and timestamp.

Inline user-defined functions follow these rules:

• The RETURNS clause contains only the keyword table. You do not have to define the format of a return variable, because it is set by the format of the result set of the SELECT statement in the RETURN clause.
• There is no function_body delimited by BEGIN and END.
• The RETURN clause contains a single SELECT statement in parentheses. The result set of the SELECT statement forms the table returned by the function. The SELECT statement used in an inline function is subject to the same restrictions as SELECT statements used in views.
• The table-valued function accepts only constants or @local_variable arguments

Multistatement Scalar Valued Function

For a Multistatement Scalar-valued Function, the function body, defined in a BEGIN...END block, contains a series of T-SQL statements.
The parameter returned from the function is a scalar value.


/* Code : MSSV Function containing multiple statement */
CREATE FUNCTION MyFunc_SV_MultiStmnt( @inEmployeeKey INT )
RETURNS VARCHAR(15)
AS
BEGIN
DECLARE @temp_var VARCHAR(15)
SELECT @temp_var = FirstName
FROM dbo.DimEmployee
WHERE EmployeeKey=@inEmployeeKey

RETURN (@temp_var)
END


/* Call above MSSV function */
SELECT dbo.MyFunc_SV_MultiStmnt(2)


** Unlike the function call for Multistatement Table-Valued Function, where the function name is mentioned in the from clause, the function call for Multistatement Scalar-Valued Function doesn't contain any from clause.
** The function name is a part of the SELECT clause.

Multistatement Table Valued Function

For a multistatement table-valued function, the function body, defined in a BEGIN...END block, contains a series of Transact-SQL statements that build and insert rows into the table that will be returned.

• Explicitly defines the structure of the table to return.
• Defines column names and datatypes in the RETURNS clause.
• Able to house more complicated and numerous T0SQL logic blocks. 

/* Code: MTV function containing multiple statements */

CREATE FUNCTION dbo.MyFn_MultiStmnt()

RETURNS @temp_table table

(

column2 int

)

AS

BEGIN

INSERT INTO @temp_table(column2)

SELECT DISTINCT EmployeeKey

FROM dbo.DimEmployee

RETURN

END

/*Call above MTV function*/

SELECT * 
FROM dbo.MyFn_MultiStmnt()

** The function contains more than one statement in the function body. Unlike Inline Table Valued function, where only one statement can be written, in Multistatement Table Valued function more than one statement can be written.

** Following function body code would give ERROR when used with an Inline Table Valued Function.

/* Code:MTV function containing multiple statement*/
CREATE FUNCTION dbo.MyFn_MultiStmnt()

RETURNS @temp_table table
(
column2 int
)
AS
BEGIN
INSERT INTO @temp_table(column2)
SELECT DISTINCT EmployeeKey
FROM dbo.DimEmployee
ORDER BY 1

INSERT INTO @temp_table(column2)
SELECT DISTINCT EmployeeKey+1
FROM dbo.DimEmployee
ORDER BY 1

RETURN
END

Inline Table Valued Function

/* Code : Create an Inline Table Valued Function */
CREATE FUNCTION dbo.MyFn_CustomerNamesInRegion()
RETURNS table
AS
RETURN (
        SELECT DISTINCT *
        FROM dbo.DimEmployee
       );
/* Call Above Function */
SELECT *
FROM dbo.MyFn_CustomerNamesInRegion()


- Inline Function Rule

• The RETURN clause contains a single statement in parentheses. Creating a function like below would result in "FAILURE" since it has more than one statement in the return clause :
  CREATE FUNCTION dbo.MyFn_CustomerNamesInRegion()RETURNS table
  AS
  RETURN (
          INSERT INTO dbo.temp2(column2)
  SELECT * 
  FROM dbo.DimEmployee
         );
  
  
• The result set of the SELECT statement forms the table returned by the function. The SELECT statement used in an inline function is subject to the same restrictions as SELECT statements used in views.
• There is no function_body delimited by BEGIN and END.
• The table-valued function accepts only constants or @local_variable arguments.